Responsible for providing administrative and operational support across Astrum CRO’s European offices, ensuring the smooth and efficient day-to-day running of office operations. The role coordinates business travel, manages office supplies and consumables, oversees facilities and vendor relationships, and supports fleet and insurance administration. It ensures that administrative and operational priorities remain aligned across the organisation while maintaining a well-organised, safe, and functional working environment for all staff.
Provides day-to-day administrative support to the team, including document management, correspondence, filing, and the coordination of internal communications.
Prepares and formats documents, presentations, and reports as requested by management and team members.
Plans, books, and manages business travel arrangements for Astrum employees, including flights, train tickets, hotels, transfers, and car rentals, in line with company travel policies and budget guidelines.
Manages the procurement and replenishment of office supplies and consumables, maintaining adequate stock levels at all times.
Serves as the primary point of contact for building management, landlords, and facilities service providers, coordinating maintenance requests, repairs, and refurbishments.
Maintains effective relationships with preferred suppliers and service providers across travel, consumables, facilities, and office services, ensuring compliance with agreed terms and service levels.
Coordinates the renewal and administration of company insurance policies, including fleet, office, property, and travel insurance, liaising with brokers and providers to ensure appropriate coverage.